THIS POLICY

This is Humanising Autonomy Limited’s (we/us/our) website privacy policy that explains who we are, why and how we process your personal data, your rights over your personal data and how to contact us. Our contact details are set out at the end of this policy. We are the controller in relation to personal data processed in accordance with this policy (except where this policy explains otherwise). Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

PERSONAL DATA WE COLLECT ABOUT YOU

We may process your personal data via our website if:

• If you are a purchaser, or a potential purchaser, or have requested further information about our products, or have requested a demo (for example, via our website for business enquiries through “Request a demo”); and/or
• If you browse our website, or if you make an enquiry under the “Contact Us” section of our website.

PERSONAL DATA RELATING TO YOU THAT WE PROCESS MAY INCLUDE:

• Your name and your contact details (such as your contact number, email address or business / office address); and/or
• Personal data about you that you provide to us when communicating with us via our website, when completing the “Request a demo” or “Contact Us” form.
• If you are a purchaser or a potential purchaser or have requested further information about our products, we may collect information such as your job position, your department, your company/employer’s name, and your professional or other accreditation details.

PERSONAL DATA THAT WE OBTAIN FROM YOU WHEN YOU USE OUR WEBSITE MAY INCLUDE:

• Technical information, including your name and/or other identifier, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.

For details around how we handle the personal data of pedestrians, please see our Fair Processing Notice.

HOW WE USE YOUR PERSONAL DATA

We will use your personal data to:

• Take steps in order to enter into any contract or carry out our obligations arising from any contract entered into between you or the company you work for and us including:
  • supplying the product to you or the company you work for if you are a purchaser or a potential purchaser, or if you have requested further information about our products or have requested a demo,
  • administering your/your company’s account with us;
  • verifying and carrying out financial transactions in relation to payments you make in your own capacity or on behalf of your company online;
• notifying you about changes to our website and privacy policy terms.
• Ensure in our legitimate interests that:
  • content from our site is presented in the most effective manner for you and for your computer;
  • we provide you or the company you work for with the information, products and services you request from us.

PERSONAL DATA WE COLLECT ABOUT YOU FROM YOUR USE OF OUR WEBSITE

We will use your personal data in our legitimate interests, where we have considered these are not overridden by your rights:

• To administer our site and for internal operations, including troubleshooting; and
• To keep our site safe and secure.

WHO WE GIVE YOUR PERSONAL DATA TO

We may share your personal data with:

• Appropriate third parties including:
  • our vendors and third party providers we use to deliver our business, subject to us placing appropriate privacy restrictions on them to use only for that purpose and to protect the data;
  • the relevant employees within our group Humanising Autonomy and our subsidiaries and our affiliates who provide various support services;
  • our auditors, legal advisors and other professional advisors or service providers.

Other disclosures we may make

We will disclose your personal data to third parties:

• In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets subject to the terms of this privacy policy.
• If Humanising Autonomy Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of supply terms and other agreements with you or the company you work for; or to protect the rights, property, or safety of Humanising Autonomy Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction and to prevent cybercrime.

WHERE DO WE STORE YOUR PERSONAL DATA?

The personal data that we process in relation to you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) that may not be subject to equivalent data protection law.

Where your personal data is transferred or held on platforms outside the UK we will ensure that it is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism.

HOW WE PROTECT YOUR PERSONAL DATA

All personal data you provide to us is stored on our secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

HOW LONG WE KEEP YOUR PERSONAL DATA

We retain personal data for as long as you have an account with us in order to meet our contractual obligations to you and for six years after that to identify any issues and resolve any legal proceedings. We may also retain aggregate information beyond this time for research purposes and to help us develop and improve our services. You cannot be identified from aggregate information retained or used for these purposes.

YOUR RIGHTS

You have the right under certain circumstances:

• to be provided with a copy of your personal data held by us;
• to request the rectification or erasure of your personal data held by us;
• to request that we restrict the processing of your personal data (while we verify or investigate your concerns with this information, for example);
• to object to the further processing of your personal data;
• to request that your provided personal data be moved to a third party;
• to request information around the existence of automated-decision making and how this may affect you if relevant.

HOW TO EXERCISE YOUR RIGHTS

You can also exercise the rights listed above at any time by contacting us at [email protected].

If your request or concern is not satisfactorily resolved by us, you may approach your local data protection authority, (see http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.html). The Information Commissioner is the supervisory authority in the UK and can provide further information about your rights and our obligations in relation to your personal data, as well as deal with any complaints that you have about our processing of your personal data.

CHANGES TO THIS POLICY

Any changes we make to our privacy policy in future will be posted on our website at www.humanisingautonomy.com and, in relation to substantive changes, will be notified to you by e-mail. This policy was last updated on 28 September 2021.

CONTACTING US

Please submit any questions you have about these terms and conditions or any problems concerning the Site by email to hello@humanisingautonomy, Monday to Friday or write to us at:

Humanising Autonomy
Somerset House
Strand
WC2R 1LA London
United Kingdom